Valid email addresses can hard bounce for many reasons. Reading bounce headers (SMTP replies) can provide insight on what caused an address to hard bounce and give a strong indication whether a hard bounced email address should be added back to your list. In this article we mention some common reasons a valid email address could hard bounce and how to add a hard bounced email address back to the active subscribers of your list.
Reasons a valid address may have hard bounced
Denied by email firewall or spam filter?
If your email was blocked, a spam filter may have interpreted the campaign content as spam. Spam filters can be on the recipient's computer, on their company's email firewall, at their ISP/Data center, or all of the above. Common SMTP replies for spam filtered emails include Denied, Unacceptable Content, Blocked, and similar messages.
If the email address is someone you know, use the Send a Test email option in the Campaign Builder to send a simple plain-text email to a single recipient. Try a simple, "Hi, how's it going?" type of message. If a simple personal email gets through, but your normal email campaign doesn't, you'll know it was most likely something in the campaign's content.
Run your email campaign through a spam filter test program like our Inbox Inspector to see if any issues are noted. Also read our guide on how spam filters think to see if anything mentioned there sticks out about your content.
Is MailChimp blocked or blacklisted?
Corporate spam filters and email firewalls can be very strict and may treat a large amount of identical incoming emails as spam. Likewise if the spam filter or firewall is used to seeing you send one or two personal emails to a client in the company, they may interpret a bulk send made on your behalf as spam.
Sometimes the block is temporary when the recipient email server thinks too much email is coming from one server too fast. Other times the block is permanent and the only way to get around that is to ask the IT group in charge to whitelist MailChimp IP addresses. Read this article for more detailed whitelisting information and a list of the servers we use for sending.
Is a major ISP blocking your emails?
If a major ISP like Gmail or MSN/Hotmail is blocking your emails, this is typically only temporary. ISPs usually unblock senders within a day or two after spam complaints subside.
If you see a major ISP blocking MailChimp in your SMTP replies, it still helps if you contact us immediately. We can then contact the ISP and work things out with them. This blog entry talks more about how ISPs think. This one is Comcast specific, but can apply to other ISPs as well.
Add a valid email address back to your list
If you determine a hard bounced email address is valid and want to add it back to your list, you must first must delete the hard bounced email address. Once deleted you can resubscribe this address. To add a hard bounced email address back to a list follow the steps below.
- Navigate to the lists page.
- Click the title of the list the hard bounced address is a member of.
- Click the Subscribed drop down menu and choose Cleaned.
- Locate the subscriber you want to add back to your and click their email address.
- Click the Delete button on the subscriber's profile.
- Click the Confirm button on the Are you sure? popup window.
- Click the Manage subscribers drop down menu and select Add subscriber.
- Fill in the subscriber's information and select the checkbox for This person gave me permission to be added to my list.
- Click the Subscribe button.