How to Use the File Manager

This feature requires Author user level or higher.

MailChimp's File Manager is a place to store images, documents, and other files you include or link to in your campaigns, templates, or signup forms. You can import files, create folders, sort and filter your files, and integrate them easily into your campaigns from several places in your account.

Where to Access the File Manager

You can access your files to add, remove, insert or edit them from anywhere you design templates, campaigns, and signup forms and response emails. The File Manager is accessible in the following places.

  • When you edit a Text content block for a template in the Campaign Builder or Template Builder
    Select the File Manager icon in the toolbar
  • When you edit an Image content block for a template in the Campaign Builder or Template Builder
    Click Browse to access the File Manager in image-type content blocks

Upload or Import Files

You can upload images to the File Manager from several locations in your account. From within the File Manager, you can also import an image file from a URL, or import an image from Giphy.

In addition to images, we're able to host a variety of file types, as long as they're under 10MB in size. Link text with the file for subscribers to download, and we'll track the clicks in the campaign report so you can see who downloaded the file.

Copy an Image URL

If you create custom HTML templates in our Code Editor, you may need the URL associated with an item in your File Manager. To copy a URL from an item in your FIle Manager and paste it into a template, follow these steps. 

  1. Navigate to the  File Manager.
  2. Locate the file you want to work with.
  3. Click the drop-down menu next to the Select button, and choose Copy URL.
  4. Paste the copied URL into the Code Editor.
  5. Click  X in the upper-right corner to return to the screen you were working on.

Add Files into Folders

You can organize your files by using the folders feature in the File Manager. Create or delete folders, move batches of files to a folder, or move individual files from folder to folder.

  1. Navigate to the File Manager.
  2. Click the checkbox next to the file you want to move into a folder. If you want to move all the files on the page, click the checkbox by the toolbar at the top of the list.
  3. Click Move To in the toolbar at the top of the list.
  4. In the drop-down menu, click the name of the folder where you want the files to go, and you're done.
    Move To dropdown menu item
    If you haven't already created a folder for the files, click Add in the drop-down menu. Type in a new folder name and click Add or press Enter on your keyboard.
    click Add to add a new folder
    When you're done moving files, MailChimp will leave you on the new folder page where you can further edit, filter, or sort your files.

Search, Sort, and Filter Files

In MailChimp's File Manager you can search, sort, or filter your files to find the one you need.

Search

Type a term into the search bar at the top of the screen and press Enter on your keyboard or click the Search icon.

Sort

Use the Sort By drop-down menu to organize by Date Created, Name, or Size. Click the arrow button to organize files in ascending or descending order.

Filter

Filter options are Uploader and File type. Click Uploader to select a user on the account, and display only files that user has uploaded. Click File type to filter by file type, such as an image, video, or spreadsheet.

Delete Files

If you no longer want to store a file in the MailChimp File Manager, you can delete a single file or several at once. File deletion won't affect the display of sent campaigns or archive pages. 

 

  1. Navigate to the File Manager.
  2. Click the checkbox next to the file you want to delete. If you want to delete all the files on the page, click the checkbox by the toolbar at the top of the list.
  3. Click the Delete button in the toolbar at the top of the list.
  4. To confirm, click Delete in the Are you sure? pop-up modal. If you aren't ready to delete the files, click Cancel.
    click to confirm deletion

Change Views

Depending on your preference, you can change the File Manager's layout from a tile view or a list view. Use the toggle on the toolbar to switch between the two views.

Used along with filtering and sorting, changing views can help you quickly scan for the files you need. MailChimp will save your File Manager view settings until you change them.

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